Job Description

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

• Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Schedule appointments, meetings and conferences for employer
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
• Determine and establish office procedures and routines
• May supervise and train other staff in procedures and in the use of current software
• May attend court, meetings or conferences to take notes, minutes and dictation
• May perform other general office work as required including preparing financial statements.

Languages         Asset Languages

English                 Hindi

                             Punjabi

Education

• Bachelor's degree
• or equivalent experience

Experience

2 years to less than 3 years

Responsibilities

Tasks

• Schedule and confirm appointments.
• Maintain filing system.
• Record and prepare minutes of court sessions, meetings, or conferences.
• Determine and establish office procedures and routines.
• Prepare financial statements and reports.
• Train and supervise staff.
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.
• Prepare and key in correspondence and legal documents.
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
• Perform basic bookkeeping tasks.

  • Experience and specialization:

  • Microsoft Office: word, PowerPoint, Excel etc.
• Conveyancing software such as Unity, LDD, Closure,
• Accounting Such as Cosmolex, PCLaw, etc.
• Electronic mail
• Adobe Acrobat Reader

• Area of work experience

• • Corporate Contracts
  • Financial statements
  • Invoices
  • Real estate
  • Immigration
  • Reports and records
  • Statistics

• Work conditions and physical capabilities.

• Fast-paced environment
• Work under pressure.
• Attention to detail.
  • Benefits 
• Bonus
• Commission
• Gratuities
• Free parking available
• On-site amenities

Transportation/travel information

• Valid driver's licence (G or G2)

Working Hours and Pay:

80 hours bi-weekly and $25.50 per hour 

Pay cheque- bi-weekly

Who can apply to this job?

Only apply to this job if:

• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

info@chieflegal.ca

How-to-apply instructions

Here is what you must include in your application:

• Cover letter.
• Resume

This job posting includes screening questions. Please answer the following questions when applying:

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?