Job Description

Required Administrative Assistant (NOC 13110)

JOB RESPONSIBILITIES ARE LISTED BELOW:

• Answering and directing phone calls to relevant staff.
• Scheduling meetings and appointments.
• Taking notes and minutes of meetings.
• Ordering and taking stock of office supplies.
• Being a point of contact for a range of staff and external stakeholders.
• Preparing documents for meetings and business trips.
• Processing and directing mail and incoming packages or deliveries.
• Greeting and directing visitors and new staff to the organization
• Writing and issuing emails to teams and departments on behalf of teams or senior staff.
• Train office staff in office processes and procedures.
• Researching and booking travel arrangements for staff members; and
• Finding ways to improve administrative processes.

Please note that only those candidates selected for an interview will be contacted. NO PHONE CALLS PLEASE. 

Key Requirements:

• Proven experience of 1-2 years as an administrative assistance or in a secretarial or a clerical role or Completion of 1-2-years college diploma in a relevant field is required.
• Proficient in all office organization duties, systems and procedures.
• Proficiency in MS Office.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and strong organizational and planning skills is essential; and
• Excellent written and verbal communication skills.
•  

Language: English

Position: 1

Salary: CAD$ 25.00/hour. Full-time permanent position at Indicate Immigration consultancy Inc. – Unit# 9, 7045 Tranmere Drive, Mississauga, Ontario L5S 1M2

To be considered for this position, please email resume at jobsatindicateimmigration@gmail.com